The Jobs Are Good. The Numbers Are Late.
Your PM tracks costs in one system, your controller reconciles in another, and your field teams text photos of change orders that sit in someone's inbox for weeks. By the time you know a job's margin slipped, you've already started the next one.
You're not short on work. You're short on visibility.
Sound Familiar?
The change order that fell through the cracks.
Your PM gets a call from a sub. Emails the owner’s rep. Waits for approval. Emails back. The change order lives in a thread, maybe a shared folder, possibly a text chain nobody can find two weeks later.
The work happens. The billing department never sees it.
A project with a 7% margin can lose it entirely due to 1-2% in change-order losses that nobody caught. The average sub takes 30 days to price a change order request. That’s 30 days of cost exposure invisible to the GC. And 55% of GC fee erosion from change order risk comes from T&M work, the kind that’s hardest to track and easiest to forget.
These aren’t disputed invoices. They’re invoices that never existed.
The job that went over budget, and nobody knew until closeout.
Job costing occurs at month-end. Timesheets are stored in one system, payroll in another, and accounting in a third. Your project manager senses something is wrong partway through, but can’t pinpoint it. The WIP report arrives weeks later. By then, the concrete is poured, and the decisions that could have saved the margin are six weeks behind.
35% of contractors can’t accurately identify which projects are profitable. Not because they don’t care. Because the data that would tell them lives in three systems that were never designed to talk to each other.
The project that was supposed to carry the quarter becomes a write-off discussion at closeout. This happens constantly.
The estimate that repeats last year’s mistakes.
Your estimator needs to submit a bid for a new project. It would be helpful to review actuals from the last three similar jobs to identify estimation errors. However, that data resides in the accounting system in a different format and requires requesting a report, which takes about two days.
The estimator relies on published cost databases and intuition. These pricing blind spots persist across projects. The process follows bid, build, measure, improve. However, it often fails at ‘measure’ because the actual costs are hidden in a system inaccessible to the estimating team.
The status meeting assembled by phone.
Each project manager (PM) monitors progress differently. One relies on a spreadsheet, another uses PM software, and a third keeps track mentally. Meanwhile, your VP of operations spends the morning before the weekly meeting calling PMs to gather numbers that should already be consolidated in one system.
Superintendents estimate percent completion by inspecting the job site. Two people assessing the same scope often give different numbers. No one is lying; they just have different information.
59% of construction professionals spend 11 or more hours per week just chasing information. 95% of data captured in construction goes unused. You’re paying people to know things, then paying other people to call them and write it down again.
What's Different Now
The math changed.
Five years ago, connecting your estimating, project management, and accounting systems required a seven-figure implementation and an eighteen-month timeline. You'd hire a systems integrator, watch the project stall at month four, lose budget at month eight, and quietly shelve it at month twelve.
That era is over.
AI and modern data infrastructure have drastically reduced the cost of integration. What used to require a team of twelve and a year of your CFO's patience now takes a small team and just a few months. The analytics layer that should have been in place between your systems can be built for a fraction of the cost of a single over-budget project.
The contractors who figure this out first will gain a structural advantage. They'll identify problems earlier, capture more of the revenue they generate, and make decisions based on real numbers instead of outdated guesses.
The gap between data-driven contractors and spreadsheet-driven contractors is widening. Not closing.
What We Build
What we build for contractors.
Change orders you can actually see.
Real-time tracking of exposure across all active projects ensures immediate updates. When a change order is approved on-site, billing is notified the same day, not weeks later. Manage pending, approved, and billed change orders in a single system. Highlight any approved change orders that remain unbilled for over seven days. Avoid missing out on income you've earned but haven't yet collected.
- Field approval triggers same-day billing alert
- Pending, approved, and billed in one view
- 7-day unbilled flagging
- No more invoices that never existed
Job costs that update daily, not monthly.
Live margin visibility links timesheets, material costs, and subcontractor invoices in real-time. Your project manager notices the budget drifting off track by week three, rather than waiting until month three. Automated variance alerts fire when costs cross a threshold. The conversation shifts from 'what happened?' to 'what do we do about it?'
- Real-time cost-to-complete
- Automated variance alerts
- At-risk jobs flagged early
- WIP reports in minutes, not days
Estimates built on your own history.
Link your actual costs with your estimating process. When your estimator bids on the next concrete package, they reference your previous ten concrete packages instead of an industry-wide cost database that lacks insight into your subs, local market, or crews. The feedback loop that many firms neglect at the 'measure' stage begins functioning again. As a result, your bids become more accurate with each cycle.
- Actuals connected to estimating
- Company-specific cost history
- Bid accuracy improves over time
- The feedback loop finally works
One project view, not five phone calls.
Unified portfolio dashboard that pulls from Procore, Sage, Viewpoint, field apps, and whatever spreadsheet your best PM refuses to give up. Every project's margin, schedule status, and billing health in one place. Your VP of operations stops spending mornings on the phone and starts spending them on the projects that need attention.
- Procore, Sage, Viewpoint, and field apps unified
- Portfolio-wide margin and schedule view
- No more morning phone rounds
- Your PM's spreadsheet? We'll connect that too
The Cost of Waiting
What's margin erosion actually costing you?
Enter your numbers. The math tends to surprise people.
Your Business
Your Numbers
Every month of delayed visibility is another month of margin erosion you won't notice until closeout. Another month for change orders that might get overlooked. Another month of decisions based on numbers that were already outdated when someone printed them.
Free Resources
Guides for Growing Contractors
Practical guides focused on project visibility, recovering change orders, and post-acquisition integration. No unnecessary fluff, only effective strategies.
Common Questions
What contractors ask us
Doesn't Procore already do this?
Procore is strong in project execution with RFIs, drawings, and daily logs. We serve as the analytics layer linking Procore to your accounting system and field apps. Consider us as the visibility tool that enhances your Procore investment, providing real-time margin insights instead of outdated 15-minute-old data.
Our PMs won't use another system.
They don't have to switch. Your PMs continue using Procore and their current tools. We surface insights from data already being entered. The only difference for field staff? Their good work becomes visible to leadership without the need for a phone call.
Our data is a mess.
Almost every contractor tells us the same thing. Our findings show that your data is actually better than you realize. It's just spread across multiple systems. During onboarding, we conduct a data audit to show you exactly what can be done with your current data.
How long does implementation take?
Read-only connections established in weeks 1-2, with the first live application by weeks 3-4. Full visibility achieved by weeks 8-12. We only read data; we do not write to your systems, ensuring zero impact on production. Compatible with Procore, Sage, Vista, QuickBooks, and field apps.
Stop discovering margin at closeout.
Most contractors reading this will nod and return to their spreadsheets. Those who don't will establish a structural advantage over those who do. If you're wondering where your operation stands, our Construction Readiness Assessment takes about ten minutes. No sales pitch at the end. Just a clear view of what's working, what's not, and what it might be costing you.