The Average Lawyer Bills 2.9 Hours a Day. The Other Five Aren't Vacation.
Your team is working long hours, primarily searching for existing documents, trying to remember time entries, and putting together RFP responses from scratch. This is not a problem with the people; it's a systems issue. And it's costing your firm more than you might think.
What We Do
We build a Firm Intelligence Platform: a single system that makes your firm's entire work product searchable by concept, captures billable time automatically, and turns your billing data into business development intelligence. Purpose-built for your firm. Owned outright, with no per-seat fees.
Sound Familiar?
The associate who can’t find what the firm already knows.
A client inquiry arrives, and a second-year associate spends half a day researching it. Meanwhile, a senior associate from another practice group answered the same question last year, filed it properly, and tagged it correctly. However, no one knows about this because there’s no way to search past work by concept, only by filename. The firm’s collective output is organized but not easily searchable. As a result, associates waste about 4.3 hours weekly searching for or recreating existing documents, costing approximately $9,000 per lawyer annually in wasted effort.
What changes: Associates ask a question and get a synthesized answer with citations to the firm’s own documents. In minutes, not hours.
The proposal assembled from scratch every time.
When an RFP (Request for Proposal) arrives, someone in the Business Development (BD) team emails the partners to inquire about relevant experience. Responses come in gradually over several days, but they are often incomplete. The firm’s billing system accurately tracks which matters were won, which clients have expanded, and which practice areas effectively cross-sell. However, this data is never included in the proposal process. Preparing each RFP response takes between 6-10 hours. Additionally, lateral hires cannot access the firm’s full history for 12-18 months, which limits their ability to showcase the firm’s capabilities.
What changes: The firm’s complete relevant experience surfaces in minutes. Laterals respond to RFPs confidently from week one.
The 9 pm time entry marathon.
After a long day, an attorney sits down to review their work. They wonder whether that research took 1.5 hours or 2. They try to recall which matter the phone call was billed to. Attorneys who delay entering their time by just one day can lose up to 10% of their billable hours. If they wait a week, the loss can increase to 25%. According to Thomson Reuters’ 2023 Report on the State of the Legal Market, the average lawyer bills only 2.9 hours out of an 8-hour workday. This isn’t due to working less; rather, a portion of their time slips their memory, is conservatively rounded, or never gets recorded at all.
What changes: The system tracks document activity, email sends, calendar events, and application usage to automatically draft time entries. Attorneys review and approve rather than reconstruct from memory. Revenue no longer leaks through the cracks.
The partner meeting that runs on contested numbers.
Utilization, realization, matter profitability, origination credits. Someone in finance spends days extracting data from the billing system, reconciling it with trust accounting, and formatting it in Excel. Half the partner meeting is spent debating whether the numbers are accurate, and the other half arguing over who gets credit for which client. By the time a decision is reached, the data is already outdated.
What changes: Financial reports are generated automatically. Partners come in with trusted numbers and spend the meeting making decisions instead of arguing about inputs.
What's Different Now
The Math Changed
Custom systems for law firms used to require six-figure budgets and 18-month timelines. They no longer do. The cost of building purpose-built tools has dropped faster than most managing partners realize. A system that addresses all four of these issues now costs less than a mid-level associate's fully loaded salary. It ships in weeks, not quarters. And you own it outright. No per-seat licensing, no annual renewal, and no vendor deciding to sunset the feature you depend on.
What We Build
What We Build for Firms Like Yours
Knowledge that's findable.
All briefs, memos, contracts, and research notes created by your firm are searchable by concept, not just by keyword. For instance, if an associate asks about earnout provisions in healthcare M&A, they receive a detailed answer with references to the firm's documents. Similarly, they can inquire about precedents from the Johnson non-compete dispute or request all lease agreements for healthcare clients from the last two years. This feature transforms the firm's institutional memory into a strategic advantage, rather than just a filing system.
Proposals that build themselves.
Link your billing history to the proposal process. When a Request for Proposal (RFP) comes in, the system gathers all relevant matters, attorneys, and outcomes into a draft response. It's formatted and ready for review. This eliminates the need to email partners and hope for a timely response before the deadline.
Revenue that stops leaking.
The system watches what your attorneys actually do: documents opened, emails sent, research sessions, and calendar events. It drafts time entries in the background, matched to the right matter. Attorneys review and approve at the end of the day instead of reconstructing hours from memory. The billable time they've already worked is starting to show up on invoices.
Numbers partners trust.
Automated financial reporting that pulls directly from your billing and accounting systems. Utilization, realization, profitability, origination. Updated continuously and formatted for partner review. The meeting begins with decisions, not data reconciliation.
Built Different
Your data stays in your building.
On-premises deployment. Client data remains within your network. No cloud dependency. Fully compliant with ABA 512 standards, including audit trails your ethics committee can review.
Works with your existing systems.
iManage. NetDocuments. Aderant. Clio. Whatever you're using, we connect to it. No rip-and-replace needed. No migration project required. The tools your people already know, but smarter.
Weeks to first results, not months.
Most firms see a working system within 8 to 12 weeks. Not the 18-month enterprise timeline that makes managing partners' eyes glaze over. Start with one practice group. Prove the value. Expand from there.
You own it outright.
One investment. The code is yours. The data is yours. No per-seat fees that increase with headcount. No subscription that renews whether you're satisfied or not. You own the system just like you own your office furniture, except this actually appreciates in value.
The Cost of Doing Nothing
What Your Firm Is Losing
A law firm with 40 attorneys incurs an annual loss of approximately $360,000 due to inaccessible knowledge. This figure excludes the costs associated with proposals created from scratch, revenue lost due to inaccurate time entries, and partner meetings that waste hours debating numbers rather than making decisions. Overall, these inefficiencies result in a total friction cost exceeding $500,000 per year.
The fix costs less than one associate's salary. It pays for itself before the next partner meeting.
ROI Calculator
What's Search Time Costing You?
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Common Questions
What firms ask us
We already have Westlaw/Lexis.
Westlaw and Lexis search published law, while we search your firm's work product: the briefs, memos, contracts, and research your attorneys have created over decades. Different problems require different solutions.
Our data is too messy to index.
People often say that. We have indexed firms with over 15 years of disorganized work products. The data is more promising than you might expect. As part of the onboarding process, we conduct a document audit to inform you of what's possible.
What about client confidentiality?
All operations are conducted on your servers. Client data never interacts with external systems. There are no contracts with OpenAI or any cloud AI service providers. Complete audit trails are maintained for every query. Designed for ABA 512 compliance from the very start.
How long does implementation take?
Document intelligence will be available in 8 to 12 weeks. You can use it while we continue to add documents. It works with iManage, NetDocuments, or any system you have in place.
Free Resources
Guides for Forward-Thinking Firms
Practical insights you can use today. No fluff or sales pitches, just effective strategies from successful firms.
Case Studies
See It In Action
Real results from similar organizations
See Where Your Firm Stands
Take the 10-minute Legal AI Readiness Assessment. No sales pitch. Just a straightforward overview of where your firm's knowledge systems are compared to current possibilities. Prefer a conversation? Schedule a confidential discussion about your firm's specific situation.